JOB OPPORTUNITIES AT AGPAHI ORGANISATION
PROGRAM ASSISATNTS,
Program
Assistants- Vacancy
The
Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of
Elizabeth Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and
managed national organization focusing largely on HIV and AIDS and other
related health programs. AGPAHI implements all its programs in collaboration
with Tanzania Government Entities through the Ministry of Health, Community
Development, Gender, Elderly and Children (MoHCDGEC) and President’s Office –
Regional Administration and Local Government (PO RALG) and other stakeholders.
AGPAHI supports the provision of high-quality HIV and other health services and
ensures that efforts are well-integrated into existing regional and district
health systems.
Purpose
of post:
Program
assistant will provide programmatic and programs related administrative
support. Programmatic support includes coordinating all activities towards
implementation of AGPAHI programs. Administrative support may include
maintaining program information’s, compiling meeting minutes, keeping files up
to date, managing program staff calendars and assisting in organizing programs
related trainings and meetings.
Principal
Functions:
Assisting
RPCs to draft Memos, participant list and budget for trainings, meetings and
workshopsTo ensure all activity memos have received the necessary approval
prior to activity implementation (Within and outside AGPAHI)To file reports
related to activities implemented to address work plans of AGPAHI funded
projects and ensure the documents are available for review in situations of
audits, regional programmatic review and accreditation (filing documents in
both hard and soft copies)To upload project related reports into the server for
storage in an organized manner to ensure that they are easy to retrieveTo
document program meeting proceedings and ensure that the minutes are circulated
to intended individuals in a timely mannerTo share calendar of program
activities on a quarterly basis after it has been finalized by RPCsTo draft
invitation letters for planned meetings, workshops and trainingsTo ensure that
quarterly feedback reports to regions are dispatched to the authorities after
being finalized by RPCsPreparing training materials and ensuring that all
training tools are available at the venue during implementation periodTo
oversee registration of participants during training days and sharing the
needed documents with Finance department for effecting paymentsTo support
program officers in carrying out programmatic activities in the field when the
need ariseTo support the organization of activities such as program related
facility based campaigns through ensuring the needed tools and items are
available for the activitySupport program staff to photocopy, print and bind
needed documents for field activities including supervision tools, SOPs and job
Aids during situations when staff are in the field and still this needs to be
doneCustodian of program related templates, guidelines and manuals and to
ensure that new staff are provided with needed working toolsSupport in
providing needed program related information as directed by RPCTo share updates
on ongoing program activities in the region on weekly basis (Share a table of
on-going weekly activities)To organize and file information provided to donors
from the regions for reference when neededTo file SIMS reports and remediation
updates as well as ensure that they are available when neededFile reports from
trainers and mentors
Qualifications,
Skills and ability
Educational
background relevant to fulfillment of the duties and responsibilities as
described above(University/college degree or Diploma on Social Science or any
other related field is required)At least 1 years’ experience as a Program
Administrator.Strong interpersonal skillsHigh quality written & oral
communication abilityStrong computer literacyPrevious experience in working
with NGO sector will be an added advantage
HOW TO
APPLY.
Interested
candidates should submit a cover letter quoting the title of the position, a CV
and the Names and contact information of three referees (at least two of which
must be professional) before the closure of business on Sunday 22, April 2018
to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS
Healthcare Initiative (AGPAHI) Plot 372, House No. 7 Chole Road (Near Coco
Beach) P.O. Box 38252 Dar es Salaam or by e-mail to recruitment@agpahi.or.tz
Please quote the title of the position applied for in the e-mail subject line or
on the application envelope.
AGPAHI
is an equal opportunity employer.
Only
shortlisted candidates will be contacted.