JOB
OPPORTUNITIES BAYLOR MWANZA
DEADLINE
23/APRIL/2018
Finance
Director
Location:
Mwanza
Title:
Finance Director
Reports
To: Chief of Party/Executive Director
Department:
Finance
Duty
Station: Mwanza , Tanzania
Classification:
Full-time, Two-years contract (renewable) / Professional
Position
Summary:
The Finance Director is responsible for
overseeing the finance and administrative functions of the program ensuring
compliance with the award terms. The Finance Director will be responsible for
management of all accounting, including sub-grants, and ensure financial
operations are in compliance with USAID regulations. S/he will be responsible
for ensuring that adequate financial management systems are in place and
functioning.
S/he
will maintain transparent financial and reporting procedures and effective
operation of financial controls and will provide concise and timely financial
reports that will give an overview of the financial status of the award. S/he will be responsible for record-keeping,
financial functions and internal control systems. S/he will work closely with
the COP and other team members to ensure resources are effectively and
efficiently budgeted and managed to achieve activity deliverables.
Duties and Responsibilities:
• Provide oversight of financial management,
monitoring, procurement, and reporting for all project tasks.
•
Establish and maintain sound and transparent accounting and fiscal control
procedures for financial, sub award and operations aspects of program;
•
Supervise a team of finance staff and ensure their compliant and efficient
support to the program’s activities.
• Ensure
proper books of accounts are maintained and kept up to date within Baylor-
Tanzania policy guidelines
• Review
donor contracts to ensure that budgets are in line with donor requirement and Baylor – Tanzania standards of financial
operations;
•
Maintains a system of tracking donor financial reports and ensuring Baylor
Tanzania is in compliance with Donor deadlines.
•
Reviews all the prepared Donor financial reports and ensure the approval of
such reports by Chief of Director before submission.
•
Analysis of actual to budget results to identify problems in accounting or
compliance.
• Ensure
compliance with all Baylor – Tanzania
and USAID financial regulations, preparing and delivering all USAID
required audit reports, and ensuring that audit findings and recommendations
are properly addressed
• Develop, analyze and monitor program budgets;
monitor and track obligations and expenditures against budgets;
•
Monitor donor call down request and cash flow planning
• Advise senior leadership regularly on
financial and operations-related matters;
•
Contribute to the development of high-quality work plans, quarterly and annual
reports, financial reports, and any other reports required by USAID;
• Ensure
statutory requirements are made in time
•
Supervises all Baylor - Tanzania bank relations and bank account activities.
•
Supervises the timely preparation and review of all the monthly bank account
and cash reconciliations.
• Carry
out any other duties that may be assigned by the management or Donor
The
Finance Director should have the following minimum qualifications:
•
Masters’ Degree or CPA and a Bachelor' degree in accounting or a related field
from a recognized university or equivalent
•
Demonstrated experience in managing and supervising a team
• An
outstanding interpersonal skills and eager to work in a multicultural
organization
• Seven
years experience in financial management of USG assistance programs of similar
size, complexity and setting
•
Expertise in USG cost principles, rules and regulations and applying these in
program decision-making
•
Demonstrated experience in supporting and working with program technical staff
to ensure resources are used efficiently and to accurately account for
expenditures
•
Demonstrated experience in managing sub-grants including risk assessment and
working with host government entities as grantees.
•
Ability to communicate effectively in English, both verbally and in writing
•
Exceptional computer skills, particularly in Microsoft Excel, and experience
using commercially available accounting software programs
•
Excellent record of accurate and on-time reporting to donor agencies
=========
Director
of Monitoring Evaluation and learning
Location:
Mwanza
Title:
Director of Monitoring Evaluation and learning
Reports
To: Chief of Party/Executive Director
Department:
Monitoring and Evaluation
Duty
Station: Mwanza - Tanzania
Classification:
Full-time, Two-years contract (renewable) / Professional
Position
Summary:
The
Director of Monitoring Evaluation and learning, under the supervision of the
COP, will be responsible for M&E technical oversight., manage and implement
cPTCT monitoring, evaluation and training plan, specific to the National
guidelines, support program planning at country level, and help organization’s
understanding of its program approaches and outcomes. He/she will contribute to
the project’s information management by advising on the planning, design, and
strengthening of project MEL systems at different levels.
Duties
and Responsibilities:
• Provide
direct support and technical assistance for the development and implementation
of monitoring and evaluation system/framework including the Activity Monitoring
and Evaluation and Learning Plan. Plan which includes targets and a results
framework.
• Manage
the development and implementation of program evaluations, assessments and
research activities as well as the Collaborating, Learning and adapting Plan
•
Support the project team and MoHCDGEC stakeholders to develop and use
harmonized data capture tools and data analysis plans for reportable indicators
at all levels, ensuring timeliness, quality and completeness of service data in
line with the national and county information management systems
•
Research, compile, write, and submit information, including results and their
analysis, for project reports, including the quarterly and annual reports, and
respond to requests for data from USAID and other stakeholders
•
Supervise program M&E staff and provide technical support, training and
mentoring to M&E officers .
• Ensure
data quality by conducting data quality assessments (DQAs) on all project
indicators.
•
Prepare technical reports, summaries, protocols, qualitative and quantitative
analyses based on results to assist project in adjusting program activities.
•
Oversee the design and implementation of any assessments, special studies and
operation research required by the project.
•
Collect and disseminate best practices and lessons learned from the project.
•
Prepare routine reports, presentations, brochures, project summary sheets,
newsletters, highlights and other publications as required by the project.
• Ensure
the continuous monitoring of program progress in close collaboration with
MoHCDGEC, USAID, and other implementing partners.
The MEL
Director will have the following minimum qualifications:
•
Master’s Degree in public health, demography, sociology, epidemiology,
biostatistics, psychology or a related field
•
Seven-years experience in monitoring, evaluation and research related to
large-scale health development programs
•
Three-years experience with management of MEL systems for USG health
initiatives
•
Demonstrated experience in target setting and reporting against USG health
initiatives
•
Excellent knowledge of data collection protocols for quality data collection
and verification
•
Exceptional ability to analyze multiple sources of data to identify data trends
and provide recommendations on project implementation
•
Demonstrated experience and familiarity with behavioral surveillance surveys,
research methodologies, qualitative and quantitative research methods, data
analysis, sampling methods, and establishment of MEL systems in developing
country contexts
•
Demonstrated experience leading and building the capacity of MEL officers in a
decentralized setting
=========
Technical
Director
Location:
Mbeya
Title:
Technical Director
Reports
To: Chief of Party/Executive Director
Department:
Technical and clinical Services
Duty
Station: Mbeya, Tanzania
Classification:
Full-time, Two-years contract (renewable) / Professional
Position
Summary: The Technical Director will work in close collaboration with the COP
and the technical staff of the program to provide strategic input to the
program. In collaboration with the Monitoring Evaluation and Learning (MEL)
Officer, s/he will monitor program results and be responsible for the quality
and accuracy of technical interventions and results.
Duties
and Responsibilities:
•
Provides technical guidance for Comprehensive Pediatric Testing, Care and
Treatment programs by updating implementing partners on technical advances and
lessons learned around the world.
•
Collaborates with other team ' members to ensure national and international
standards, guidelines and protocols are adhered to.
•
Participates in organizing regular technical updates/review meetings for
Comprehensive Pediatric Testing, Care and Treatment to program staff.
•
Provides continuous guidance and improvement of the quality of the care and
treatment by regular application of quality improvement and Site improvement
and Monitoring Systems approaches.
• Develop and scale up change packages that
addressing the gaps and challenges to ensure continuum of care and response in
attaining the 90-90-90 targets in scale up districts.
•
Supports health facilities in achieving and maintaining ART accreditation.
• Leads and supports other quality assurance
activities as required.
•
Provides technical guidance during the development of program annual work plan
and participates in the planning and budgeting activities.
•
Coordinates technical reporting according to denned reporting schedule and
writes regular monitoring and technical reports as required and contribute to
Baylor – Tanzania reports.
• Assists in identifying, documenting,
disseminating and scaling up best practices in Comprehensive Pediatric Testing,
Care and Treatment.
•
Represent Baylor Tanzanit in the supported districts and at national level.
The
Technical Director will have the following minimum qualifications:
●
Master’s Degree in public health, social sciences, international development,
or a related field
● Five
years senior level management experience in the design, implementation, and
management of programs of similar size, complexity, and setting
● Ten
years senior level experience in health programming and service delivery in
Pediatrics and adolescent care, HIV/AIDS, TB and RCH
●
Knowledge of USG Health initiatives and related reporting requirements and
funding parameters
●
Exceptional English written and oral communication skills.
=========
Chief of
Party (COP)/ Executive Director (ED)
Location:
Mwanza
Title:
Chief of Party (COP)/ Executive Director (ED)
Reports
To: Chairman, Board of Directors; Chief Operating Officer, Baylor College
of Medicine International Pediatric
AIDS Initiative (BIPAI)
Department:
Administration
Duty
Station: COE
Classification:
Executive
Position
summary:
The COP
will provide overall leadership and managerial direction for the program. S/he
will fulfill the diverse managerial requirements of the project. Based in
Tanzania, the COP will have technical and management responsibility for all
activities and personnel and will be the Recipient’s representative to
USAID/Tanzania, GOT, other donors, and key stakeholders. The COP will have
overall responsibility for addressing award related matters. S/he will be
responsible for the smooth implementation of the project and for effectively
addressing problems and challenges that arise during performance. S/he is
responsible for timely and accurate delivery of all reports and other program
products.
The COP will have the following minimum
qualifications:
• Doctor
of medicine degree, Master’s Degree in public health or social sciences,
international development, or a related field
• Ten
years senior level management experience in the design, implementation, and
management of programs of similar size, complexity, and setting
•
Demonstrated experience in institutional strengthening approaches
•
Demonstrated leadership skills and experience in building and maintain
productive working relationships with a wide network of institutional partners
and stakeholders, including host governments
• Proven
record of building teams and fostering collaboration to achieve program goals,
meet program milestones, and produce quality program results
•
Knowledge of USG Health initiatives and related reporting requirements and
funding parameters
•
Exceptional English written and oral communication skills; Swahili is also
preferred.
Duties
and Responsibilities:
Ensure
that all Trust operations and activities comply with the Deed of Trust,
Conditions of Service, BIPAI service line agreements, memoranda of agreement
and applicable laws of Tanzania.Ensure alignment of all Trust activities (e.g.,
finance, administration, communications, public and government relations,
clinical services, research, education, and outreach) with Tanzania law and established
policies of the Trust, BIPAI and relevant partner institutions.Supervise and
evaluate the performance of department directors as defined in the Conditions
of Service.Provide feedback on the performance of Baylor College of Medicine
(BCM), BIPAI, Texas Children’s Hospital (TCH) staff, faculty and/or volunteers
to relevant service line leadership as requested.Responsible for leave and
international travel as defined in the Conditions of ServiceReview personnel,
administrative and clinical policies and procedures, as defined in the
Conditions of ServiceEnsure alignment
with TCH service line partnerships with Trust policies, procedures and
budgetPrepare annual strategic work plan and budget for approval by the BoardSupervise
and coordinate development, provide expert review and ensure strategic
alignment with BIPAI/BCM policies and procedures of all grant proposals for new
and renewal grants with appropriate leadership and personnelSupervised and
coordinate development and provide expert review for all grant reporting,
documentation and site visits with appropriate leadership and
personnelSupervise and coordinate fundraising and development activities, in
partnership with the BoardSupervise and provide leadership on property
management for all Trust assetsReport directly, as defined in Deed of Trust, to
the Chairman of the Board and Chief Operating Officer, BIPAIProvide
information/reports as required to the BoardServe as an ex-officio, non-voting
member of the Board, as defined in the Deed of TrustAdvocate in the public
forum for issues that fall within the scope of the Trust’s mission and act as a
resource in those areas for public officials, policy makers and the mediaReport
problems encountered by the Trust in a timely manner to the Chairman of the Board
and designated BIPAI, BCM and TCH leadershipFacilitate and/or mediate
partnerships on behalf of the Trust with appropriate leadership and
personnelEnsure regularly scheduled staff and management meetings, with timely
minutesRepresent the Trust at appropriate external meetings, as
neededFacilitate the integration and participation of the Trust in the BIPAI
Network and any other relevant BIPAI, BCM and TCH service line networks
Provide
fiscal and budgetary oversight of the Trust.
Approve
and monitor all expenditures of the Trust, in compliance with established
BIPAI/BCM financial policies and procedures
Manage
the Trust’s budget and expenditure variances to ensure proper financial
management, reporting and stability
Review
and approve monthly Trust financial statements, including but not limited to
balance sheet, income/expense statement, bank reconciliations and monthly
budget to actual expenditure reports, prior to submission to BIPAI
Ensure
the Trust fully complies with BCM financial and accounting policies and
procedures, as defined in the BIPAI Finance Handbook
Ensure
external audits and annual reports are completed in a timely basis, as defined
in the BIPAI Finance Handbook
Determine
allocation of salary/benefits for the Trust in accordance with the Conditions
of Service and approval by the Board
Participate,
as needed, in the recruitment, interviewing and hiring of Trust personnel
Support
clinical and research activities of the Trust.
Ensure
any and all technical information developed by the Trust is reviewed and
approved by appropriate leadership and personnel prior to dissemination and
that the Trust, BIPAI, BCM and TCH are appropriately acknowledged
Ensure
the complete and timely submission of all quarterly and annual reports to
BIPAI, BCM, TCH and/or donors as required
Foster
positive internal and external relations.
Facilitate
communication with staff, patients, other institutions, organizations and the
Board Maintain awareness
of the political milieu at the regional, national, and local levels
Facilitate,
with legal counsel, policies, procedures and activities that have legal bearing
on the Trust
Be able
to articulate the vision and mission of the Trust, BIPAI and relevant TCH
service lines to patients, community, institutions and collaborating partners
Maintain
and ensure respectful and supportive interactions with the community
Maintain
and ensure respect, appreciation and support of volunteers
Stimulate
community support for the Trust through contacts in the community and actively
engage local and national institutions and non-government organizations related
to the mission of the Trust
Foster a
positive atmosphere whereby staff is involved in the decision-making process
within the Trust
Use
negotiation skills when conflicts occur among staff members, patients,
volunteers, and/or individuals in the community
Provide
information to staff on discussions, decisions, and policies from meetings of
the Board
Facilitate
multidisciplinary team meetings specific to operations and program planning
Ensure
appropriate staff development and team building initiatives are incorporated in
the Trust’s organizational culture
Promote
program development
Encourage
program development in accordance with the vision and mission of the Trust
Provide
direction, as needed, in promoting community needs assessment activities in order
to support program development
Serve as
a role model in leadership
Foster
the ongoing growth and development of staff
Set the
tone for positive staff, client, and community relations
Promote
functional, open communication among staff, patients, collaborating partners
and the community
All
other duties as assigned by the Chairman of the Board and Chief Operating
Officer, BIPAI
HOW TO
APPLY
To apply
for one of these positions, please send your detailed resume together with a
cover letter outlining your experience and interest in the vacancy to the
following email addresses:
(Please
send to both email addresses)
1. The
Human Resources Administration and Manager
Baylor
College of Medicine Children’s Foundation - Tanzania
hr@baylortanzania.or.tz
And
2.
Chairman, Board of Directors
Baylor
College of Medicine Children’s Foundation - Tanzania
mmizwa@bcm.edu
Deadline
for application is 23rd April 2018