Volunteer
coordinator at Health Improvement Project Zanzibar HIPZ –zanzibar
Location
Mjini
Magharibi Zanzibar
Description
JOB
DESCRIPTION: VOLUNTEER COORDINATOR
Job
title: HIPZ Volunteer Coordinator Reports to: DirHIPZ Programme Manager
Location:
Stone Town, Zanzibar
Duration:
12 months, with possible extension (3 months probation)
Organizational
profile
HIPZ, a
UK charity established in 2006, has created a unique model of healthcare
delivery in Zanzibar. Through an innovative collaboration with the Government
of Zanzibar, HIPZ endeavours to strengthen the services provided in two rural
hospitals. Since taking over the management of Makunduchi Hospital in the south
of Zanzibar in 2007, HIPZ has transformed health services in the area,
primarily through voluntary efforts from doctors and other healthcare
professionals. At the request of the President of Zanzibar, HIPZ has begun
supporting a second hospital in Kivunge, another area that formerly had little
healthcare provision. As with Makunduchi, the initial focus at Kivunge hospital
is on improving the maternity care and surgery services. HIPZ is now delivering
improved healthcare to 250,000 – a quarter of the population of Zanzibar.
Position
summary
The
Volunteer Coordinator will provide multi-faceted managerial support to the HIPZ
Volunteers and Elective Students, including efficient and responsive
organizational and logistical support. Other responsibilities include as-needed
programmatic support focusing on the volunteers, financial reporting, and
clinical coordination activities. The candidate for this position must be
highly self-motivated, demonstrating exceptional attention to detail and
diplomacy and a high-level of cross cultural sensitivity and an ability to
share that knowledge in a professional and kind manner.
Responsibilities
Start
and follow up the process of applications for work permit, visa and
registration at immigration and clinical councils for volunteers.
Ensure
that all relevant documentation has been collected at least 12 weeks prior to
arrival to start the process of visa, work permit and registration to relevant
clinical council.
To
coordinate the process of obtaining a Zanzibar driving license for volunteers.
Chair
and coordinate a Bi monthly meeting with all current volunteer’s and students.
Reimburse
volunteer’s expenses - e.g. petrol, communication allowance
Reconcile
and record weekly any petty cash used by volunteers
Give
feedback to the Operations team at their weekly meeting.
To
ensure appropriate accommodation of an acceptable standard is confirmed for all
students prior to their arrival in Zanzibar
To
liaise with HIPZ volunteers and the Elective Programme Coordinator in the UK to
plan appropriate projects for the elective students to undertake
To
provide the British Consul in Zanzibar with details about elective students and
volunteer doctors upon their arrival in Zanzibar
To
ensure volunteers and students are picked up from the airport or ferry terminal
on arrival and provided with an orientation, to include:
o
Obtaining Tanzanian shillings and a local sim card
o
Transport and introduction to accommodation
o
Explanation of how to reach the hospital on the first day of placement
To
prepare an information pack to be given to students on arrival, with advice
about the elective placement and life in Zanzibar
To hold
a record of insurance documents and emergency contact details for elective
students and Volunteer doctors during their time in Zanzibar
To act
as the first point of contact for any queries or problems encountered by the
volunteer’s and students during their time in Zanzibar
Coordinate
any maintenance work at the volunteer and student houses.
To
collect verbal feedback from students at the end of their placement, and share
a summary of this with the Elective Programme Coordinator
To
ensure volunteers and students are transported to the airport or ferry terminal
on departure
To
provide a report on the Elective Programme for each Trustee meeting, to include
a summary of expenses incurred
To
collect and synchronize all volunteer monthly and student elective final
reports and make sure they are all presented in the right venues (hospitals,
MoH, trustees, and Donors) and filed in the proper place accessible to
pertinent people both in the cloud and hard copies when necessary.
Qualifications
Experience
working within an international environment. The ideal candidate would have
work experience in an international organization, NGO and/or public sector.
Exceptional
written and oral communication skills.
Must
have Cultural Diverse Experience and Knowledge of how to Bridge Cultures
Proficiency
with Microsoft Word, Excel and Power Point and Mail Programs required.
Demonstrated
ability to manage and prioritize projects with attention to detail.
Demonstrated
ability to collaborate with professionals at all levels in diverse settings;
must be flexible, reliable, responsive, and resourceful.
Possess
advanced diplomatic instincts, ability to gracefully and humbly work within
challenging professional contexts requiring tact, judgment and discretion.
Willingness
to travel in-country frequently and at short notice.
Excellent
organizational and multitasking skills.
Ability
to think ahead and anticipate needs before they arise.
Fluency
in English and Swahili required.
Must
live in Zanzibar
Must
have own transport
Please
send a covering letter and cv to hipzprogrammemanager@gmail.com
Source:Zoom