job opportunities at baylor international pediatric AIDS Initiative

job opportunities at baylor international pediatric AIDS Initiative

POSITION:  Finance Assistant

The Purpose of the Job is to help Baylor – Tanzania achieve its aims by providing effective assistance and support for professional accounting tasks, preparation, and maintenance of professional financial records, production of timely and accurate financial reports and statements

Duties and Responsibilities:

Ensure that all daily transactions are posted to various ledgers, registers, and journals according to the established accounting procedures.

Maintains an up-to-date General ledger.

Produce monthly, quarterly and annual financial statements, and financial reports.

Prepare monthly account reconciliations including Bank reconciliations.

Follow up of all financial accountabilities and prepare reports for review.

Maintain an up-to-date fixed asset register.

Assist the Finance Manager in the preparation of the annual budget in compliance with applicable budget policy and guidelines.

Prepare actual Expenditure Vs budgeted expenditure reports for review.

Any other related duties and responsibilities appropriately assigned

Person Specifications:

Essential

Minimum academic qualification: Advanced Diploma from a recognized institution; a B.com degree (accounting Option) will be an added advantage.

Minimum experience and exposure of at least 3 years in a busy accounting office.

Good knowledge of accounting principles and procedures,

Analytical skills and teamwork spirit.

Ability to manage several tasks simultaneously and to organize and prioritize own work.

Knowledge and experience with Microsoft office, and accounting packages.

Desirable

Experience of working in an NGO environment.

Knowledge and experience of preparing accountabilities for funds granted.

APPLICATION INSTRUCTIONS:

 Addressed to:

Senior Administrator, Baylor College of Medicine Children’s

Foundation – Tanzania

P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS)

P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS)

Or

hr@baylortanzania.or.tz

Deadline for application is 9th May 2018

POSITION:  Finance Manager

 Position Summary:

The Finance Manager will be responsible for efficient and effective management of daily operations of the Finance Department in the COE. Duties and Responsibilities:

Ensure accurate and complete records of all financial transactions of the Baylor – Tanzania office;

Prepare accurate and timely monthly management reports;

Assist CFO with financial analysis for both policy and decision-making purposes;

Manage an effective financial control system and ensure control of expenditures so that they are in line with Baylor – Tanzania policies and procedures;

Maintain financial and information system policies and procedures in order to provide strong internal controls;

Prepare requests for internal, external, donor or government audits.

Carry out any other duties that may be assigned by the management or Donor.

Treasury:

Supervise all bank account activities.

Supervise cash handling, cash movements, cash disbursements, and foreign currency holding.

Supervise the timely preparation and review of all the monthly bank account and cash reconciliations.

Supervise the preparation of accountabilities (payment supporting documents) and ensure they are sent to Donor for reimbursement.

Ensure that physical cash counts are done.

Budgeting:

Assist in the preparation and maintenance of the Baylor – Tanzania annual Budgets.

Prepare budgetary performance reports including budget vs. actual expenditure reports and analysis of all grants and restricted funds.

Assist in the development and preparation of cost allocation processes that comply with donor regulations and the approved budget.

Donor Reports:

Maintains a system of tracking donor financial reports and ensuring Baylor Tanzania is in compliance with Donor deadlines.

Prepare Donor financial reports and ensure the approval of such reports by CFO before submission to Executive Director.

Analysis of actual to budget results to identify problems in accounting or compliance.

Balance sheet management:

Perform all balance sheet account reconciliations on a timely basis.

Staff Payroll:

Assist CFO with processing payroll as necessary and assist in preparing related accounting entries.

Financial Information System:

Supervise and/or post transactions to the system ensuring proper controls are enforced and appropriate system is in place to maintain all required supporting documentation.

Directly responsible for updating and consolidating in the system all data and transactions.

Production of monthly or ad-hoc reports.

Developing expertise to control the system, develop new reports and be able to train staff in the processing of data.

Administration/Procurement accounting.

The review and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.

Works with appropriate administration/procurement staff in developing a system to track commitments and outstanding contracts amounts.

Reviews purchase request forms, quotations/prices and Local purchase orders (LPO) to ensure value for money.

Primary responsibility for liaison with administration /procurement.

Qualifications:

A Bachelor’s degree in Commerce, Bachelor’s degree in Business Administration, Advanced Diploma in Accounting or

Finance and must be in possession of an accounting qualification such as ACCA, or CPA;

Post Graduate professional training in finance and accounting, management or any other related Fields.

A team player with excellent communication skills (both oral and written) and good IT skills mainly in Microsoft Office packages;

The role will demand strong management and analytical skills, needing the candidate to question and reason in order to maintain the integrity of the accounting systems.

High level of confidentiality and integrity;

A minimum of five years relevant working experience in a reputable organization.

APPLICATION INSTRUCTIONS:   Addressed to: Senior Administrator, Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS) Or hr@baylortanzania.or.tz   Deadline for application is 9th May 2018

POSITION:  Store Keeper

Position Summary Overall additional storekeeping activities will encompass administration of the operations of a store. The Storekeeper will support shipping and receiving, deliveries, coordinating and maintaining stock or inventory, documenting stores transactions, maintaining and keeping records and writing stores weekly reports, attending various meetings with nutritional department, pharmacy, social department as well as with clinical directors.

Duties and Responsibilities

Overseer and administer the operations of a store.

Receives and inspects all incoming materials and reconciles with purchase orders, processes and distributes documentation with purchase orders, reports, documents and tracks damages and discrepancies on orders received.

Makes intra and inter deliveries of requested medical supplies, nutritional supplies, groceries and kitchen corridor supplies and merchandise, maintain records of all deliveries

Fills supply requisitions assists procurement officer to order adequate merchandise and supplies, and delivers stores documents to required departments

Receives and stores documents and confidential files, maintain records of approved documents and approved confidential files destruction

Ships canceled and damaged items back to vendors as appropriate

Delivers and sets up supplies requirement by different departments as requested

Handles and documents storage and transportation of hazardous materials or special products that require some knowledge of spontaneous combustion, toxicity, fragility, rapid deterioration, contamination, etc.

Maintains the store's area and records area in a neat and orderly manner

Answer questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property

Trains and directs the work of student assistants

According to requirements and established procedures, arrange stock. In case of emergency or in order to replace outdated material, suggest substitutes available in the store.

According to requirements and established procedures, arrange stock. In case of emergency or in order to replace outdated material, suggest substitutes available in the store.

Conducting quarterly stock-taking activities and producing reports concerning the status of inventory like the balance of stock in hand, expiry alert or update of all inventories in store

Advising management on all issues concerning stores, proper management and smooth running as well as maintenance and storage of all medical supplies, stationery, nutritional supplies, kitchen corridor supplies as well as groceries. Qualifications and Experience:

High school graduate or equivalent

At least two years of specialized training and/or experience in Store Keeping

Familiar with healthcare centers setting and commitment to serving patients.

Ability to work with people from different backgrounds and work under pressure.

Excellent written and oral communication skills both in English and Swahili.

Familiar with medical terminology and able to understand it.

Possess excellent customer service skills.

Well organized self-starter.

Ability to maintain confidentiality

Proficiency with computers is essential

Have the ability to multitask and prioritize tasks

APPLICATION INSTRUCTIONS: 

Addressed to: Senior Administrator, Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS) Or hr@baylortanzania.or.tz Deadline for application is 9th May 2018

 POSITION: Procurement Officer

Position Summary: The Procurement Officer is responsible for all purchasing functions, including evaluating and qualifying Suppliers/vendors; placing and tracking orders; ensuring timely and accurate delivery of goods; soliciting and analyzing quotes.

Duties and Responsibilities

Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are timely implemented;

Develop supply base, providing vendor listing for the supply of goods and services

Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally;

Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation

Conduct purchasing functions in accordance with approved policies; Evaluate supplier’s performance; Preparation, review, and clearance of documentation (evaluations, requests for awards, purchase orders and contracts for services)

Negotiate terms and conditions of purchase to ensure efficient and timely delivery of service;

Establish re-order levels in liaison with departmental heads;

Maintain an update of prices for the project’s common purchases/supplies

Maintain stock records of procured items

Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched;

Follow up supplier’s payments;

Compile and maintain approved supplier’s log for both local and international suppliers;

Follow up customs clearance and arrange warehousing, delivery, and clearance;

Carry out any other duties that may be assigned.

PERSON SPECIFICATIONS:

The candidate must possess a minimum of a Bachelor’s Degree in Business Administration or any other related qualifications and Registered by Procurement and Supplies professional and Technician Board (PSPTB) and 3 years related experience in purchasing, and logistics management;

Possession of professional qualification will be an added advantage;

Experience in bio-medical procurement is an added advantage;

Good communication skills;

Knowledge of purchasing procedures;

Strong computer skills with knowledge of supplies and stock management;

Ability to make judgment and decisions in accordance with the established policies and procedures;

Highly organized, detail-oriented and self-motivated;

Ability to prioritize and handle multiple tasks simultaneously;

APPLICATION INSTRUCTIONS:   Addressed to: Senior Administrator, Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS) Or hr@baylortanzania.or.tz Deadline for application is 9th May 2018

POSITION:  Regional Project Officer

Position summary; Regional Project Officers report to the Zonal Program Managers and serve as liaison between COEs and Scale Up districts. They advise field division management and request clinical specialists based on facility needs. They also represent Baylor-Tanzania by serving on regional health committees and identifying activities for partnerships and appropriate commitment of resources.

Duties and Responsibilities

Develop project activity strategy with timely and regularly review implementation work plans

Develop/adopt relevant materials to support field activities

Plan, implement and maintain a record of field activities

Monitor and report on relevant activities and impact

Liaise with the relevant partners, stakeholders, and collaborator at the activity level

Attending to COE patients in the pediatric wards of the Zonal Referral Hospital, the Baylor-Tanzania COE and in outreach facilities

Providing education to medical trainees regarding pediatric and general HIV/AIDS care

Providing technical assistance to health care providers in pediatric and general HIV/AIDS prevention, diagnosis, care, treatment and complications both within the COE as well as in outside facilities

Providing complete and accurate documentation of medical information including history, physical examinations, laboratory findings, assessments and plans using paper charts and/or electronic health records (EHR), as appropriate

Actively participating in CPD activities and other meetings in all clinical and educational settings

Assist in Data collection in the region

Other specific tasks as assigned

Qualifications / Skills

 A holder of a Doctorate of Medicine (MD) degree or Bachelor of Medicine, Bachelor of Surgery/Chirurgery (MBCHB) from an accredited institution

Registered by the Tanganyika Medical Council as a Medical Doctor having completed internship with at least one-year working experience

Proficiency in general pediatric and adult medical care

Familiarity with general HIV care and treatment

Familiarity with word processing and spreadsheet computer programs

  APPLICATION INSTRUCTIONS:   Addressed to: Senior Administrator, Baylor College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS) Or hr@baylortanzania.or.tz Deadline for application is 9th May 2018