job opportunities at baylor international pediatric AIDS Initiative
POSITION:
Finance Assistant
The Purpose of the Job is to help Baylor – Tanzania
achieve its aims by providing effective assistance and support for professional
accounting tasks, preparation, and maintenance of professional financial
records, production of timely and accurate financial reports and statements
Duties and Responsibilities:
Ensure that all daily transactions are posted to
various ledgers, registers, and journals according to the established
accounting procedures.
Maintains an up-to-date General ledger.
Produce monthly, quarterly and annual financial
statements, and financial reports.
Prepare monthly account reconciliations including
Bank reconciliations.
Follow up of all financial accountabilities and
prepare reports for review.
Maintain an up-to-date fixed asset register.
Assist the Finance Manager in the preparation of the
annual budget in compliance with applicable budget policy and guidelines.
Prepare actual Expenditure Vs budgeted expenditure
reports for review.
Any other related duties and responsibilities
appropriately assigned
Person Specifications:
Essential
Minimum academic qualification: Advanced Diploma
from a recognized institution; a B.com degree (accounting Option) will be an
added advantage.
Minimum experience and exposure of at least 3 years
in a busy accounting office.
Good knowledge of accounting principles and
procedures,
Analytical skills and teamwork spirit.
Ability to manage several tasks simultaneously and
to organize and prioritize own work.
Knowledge and experience with Microsoft office, and
accounting packages.
Desirable
Experience of working in an NGO environment.
Knowledge and experience of preparing
accountabilities for funds granted.
APPLICATION INSTRUCTIONS:
Addressed to:
Senior Administrator, Baylor College of Medicine
Children’s
Foundation – Tanzania
P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS)
P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS)
Or
hr@baylortanzania.or.tz
Deadline for application is 9th May 2018
POSITION:
Finance Manager
Position
Summary:
The Finance Manager will be responsible for
efficient and effective management of daily operations of the Finance
Department in the COE. Duties and Responsibilities:
Ensure accurate and complete records of all
financial transactions of the Baylor – Tanzania office;
Prepare accurate and timely monthly management
reports;
Assist CFO with financial analysis for both policy
and decision-making purposes;
Manage an effective financial control system and
ensure control of expenditures so that they are in line with Baylor – Tanzania
policies and procedures;
Maintain financial and information system policies
and procedures in order to provide strong internal controls;
Prepare requests for internal, external, donor or
government audits.
Carry out any other duties that may be assigned by
the management or Donor.
Treasury:
Supervise all bank account activities.
Supervise cash handling, cash movements, cash
disbursements, and foreign currency holding.
Supervise the timely preparation and review of all
the monthly bank account and cash reconciliations.
Supervise the preparation of accountabilities
(payment supporting documents) and ensure they are sent to Donor for
reimbursement.
Ensure that physical cash counts are done.
Budgeting:
Assist in the preparation and maintenance of the Baylor
– Tanzania annual Budgets.
Prepare budgetary performance reports including
budget vs. actual expenditure reports and analysis of all grants and restricted
funds.
Assist in the development and preparation of cost
allocation processes that comply with donor regulations and the approved
budget.
Donor Reports:
Maintains a system of tracking donor financial
reports and ensuring Baylor Tanzania is in compliance with Donor deadlines.
Prepare Donor financial reports and ensure the
approval of such reports by CFO before submission to Executive Director.
Analysis of actual to budget results to identify
problems in accounting or compliance.
Balance sheet management:
Perform all balance sheet account reconciliations on
a timely basis.
Staff Payroll:
Assist CFO with processing payroll as necessary and
assist in preparing related accounting entries.
Financial Information System:
Supervise and/or post transactions to the system
ensuring proper controls are enforced and appropriate system is in place to
maintain all required supporting documentation.
Directly responsible for updating and consolidating
in the system all data and transactions.
Production of monthly or ad-hoc reports.
Developing expertise to control the system, develop
new reports and be able to train staff in the processing of data.
Administration/Procurement accounting.
The review and accounting for procurement
transactions to ensure adequate supporting documentation, accuracy of amounts
and control over payments.
Works with appropriate administration/procurement
staff in developing a system to track commitments and outstanding contracts
amounts.
Reviews purchase request forms, quotations/prices
and Local purchase orders (LPO) to ensure value for money.
Primary responsibility for liaison with
administration /procurement.
Qualifications:
A Bachelor’s degree in Commerce, Bachelor’s degree
in Business Administration, Advanced Diploma in Accounting or
Finance and must be in possession of an accounting
qualification such as ACCA, or CPA;
Post Graduate professional training in finance and
accounting, management or any other related Fields.
A team player with excellent communication skills
(both oral and written) and good IT skills mainly in Microsoft Office packages;
The role will demand strong management and
analytical skills, needing the candidate to question and reason in order to
maintain the integrity of the accounting systems.
High level of confidentiality and integrity;
A minimum of five years relevant working experience
in a reputable organization.
APPLICATION INSTRUCTIONS: Addressed to: Senior Administrator, Baylor
College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya,
Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA
POSITIONS) Or hr@baylortanzania.or.tz
Deadline for application is 9th May 2018
POSITION:
Store Keeper
Position Summary Overall additional storekeeping
activities will encompass administration of the operations of a store. The
Storekeeper will support shipping and receiving, deliveries, coordinating and
maintaining stock or inventory, documenting stores transactions, maintaining
and keeping records and writing stores weekly reports, attending various
meetings with nutritional department, pharmacy, social department as well as
with clinical directors.
Duties and Responsibilities
Overseer and administer the operations of a store.
Receives and inspects all incoming materials and
reconciles with purchase orders, processes and distributes documentation with
purchase orders, reports, documents and tracks damages and discrepancies on
orders received.
Makes intra and inter deliveries of requested
medical supplies, nutritional supplies, groceries and kitchen corridor supplies
and merchandise, maintain records of all deliveries
Fills supply requisitions assists procurement
officer to order adequate merchandise and supplies, and delivers stores
documents to required departments
Receives and stores documents and confidential
files, maintain records of approved documents and approved confidential files
destruction
Ships canceled and damaged items back to vendors as
appropriate
Delivers and sets up supplies requirement by
different departments as requested
Handles and documents storage and transportation of
hazardous materials or special products that require some knowledge of
spontaneous combustion, toxicity, fragility, rapid deterioration,
contamination, etc.
Maintains the store's area and records area in a
neat and orderly manner
Answer questions regarding procedures and resolves
discrepancies regarding receipts, deliveries, warranties, repairs and surplus
property
Trains and directs the work of student assistants
According to requirements and established
procedures, arrange stock. In case of emergency or in order to replace outdated
material, suggest substitutes available in the store.
According to requirements and established
procedures, arrange stock. In case of emergency or in order to replace outdated
material, suggest substitutes available in the store.
Conducting quarterly stock-taking activities and
producing reports concerning the status of inventory like the balance of stock
in hand, expiry alert or update of all inventories in store
Advising management on all issues concerning stores,
proper management and smooth running as well as maintenance and storage of all
medical supplies, stationery, nutritional supplies, kitchen corridor supplies
as well as groceries. Qualifications and Experience:
High school graduate or equivalent
At least two years of specialized training and/or
experience in Store Keeping
Familiar with healthcare centers setting and
commitment to serving patients.
Ability to work with people from different
backgrounds and work under pressure.
Excellent written and oral communication skills both
in English and Swahili.
Familiar with medical terminology and able to
understand it.
Possess excellent customer service skills.
Well organized self-starter.
Ability to maintain confidentiality
Proficiency with computers is essential
Have the ability to multitask and prioritize tasks
APPLICATION INSTRUCTIONS:
Addressed to: Senior Administrator, Baylor College
of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya, Tanzania (FOR
MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS) Or
hr@baylortanzania.or.tz Deadline for application is 9th May 2018
POSITION:
Procurement Officer
Position Summary: The Procurement Officer is
responsible for all purchasing functions, including evaluating and qualifying
Suppliers/vendors; placing and tracking orders; ensuring timely and accurate
delivery of goods; soliciting and analyzing quotes.
Duties and Responsibilities
Establish and or renew maintenance contracts for all
the project equipment and ensure that these contracts are timely implemented;
Develop supply base, providing vendor listing for
the supply of goods and services
Solicit for quotations for the project’s
supplies/equipment requirements both locally and internationally;
Ensure integrated internal controls, timely payment
of vendors and full, auditable support documentation
Conduct purchasing functions in accordance with
approved policies; Evaluate supplier’s performance; Preparation, review, and
clearance of documentation (evaluations, requests for awards, purchase orders
and contracts for services)
Negotiate terms and conditions of purchase to ensure
efficient and timely delivery of service;
Establish re-order levels in liaison with
departmental heads;
Maintain an update of prices for the project’s
common purchases/supplies
Maintain stock records of procured items
Compile and maintain a schedule for placed orders
status and ensuring that purchase orders have been dispatched;
Follow up supplier’s payments;
Compile and maintain approved supplier’s log for
both local and international suppliers;
Follow up customs clearance and arrange warehousing,
delivery, and clearance;
Carry out any other duties that may be assigned.
PERSON SPECIFICATIONS:
The candidate must possess a minimum of a Bachelor’s
Degree in Business Administration or any other related qualifications and
Registered by Procurement and Supplies professional and Technician Board
(PSPTB) and 3 years related experience in purchasing, and logistics management;
Possession of professional qualification will be an
added advantage;
Experience in bio-medical procurement is an added
advantage;
Good communication skills;
Knowledge of purchasing procedures;
Strong computer skills with knowledge of supplies
and stock management;
Ability to make judgment and decisions in accordance
with the established policies and procedures;
Highly organized, detail-oriented and
self-motivated;
Ability to prioritize and handle multiple tasks
simultaneously;
APPLICATION INSTRUCTIONS: Addressed to: Senior Administrator, Baylor
College of Medicine Children’s Foundation – Tanzania P.O. Box 2663 Mbeya,
Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA
POSITIONS) Or hr@baylortanzania.or.tz Deadline for application is 9th May 2018
POSITION:
Regional Project Officer
Position summary; Regional Project Officers report
to the Zonal Program Managers and serve as liaison between COEs and Scale Up
districts. They advise field division management and request clinical
specialists based on facility needs. They also represent Baylor-Tanzania by
serving on regional health committees and identifying activities for
partnerships and appropriate commitment of resources.
Duties and Responsibilities
Develop project activity strategy with timely and
regularly review implementation work plans
Develop/adopt relevant materials to support field activities
Plan, implement and maintain a record of field
activities
Monitor and report on relevant activities and impact
Liaise with the relevant partners, stakeholders, and
collaborator at the activity level
Attending to COE patients in the pediatric wards of
the Zonal Referral Hospital, the Baylor-Tanzania COE and in outreach facilities
Providing education to medical trainees regarding
pediatric and general HIV/AIDS care
Providing technical assistance to health care
providers in pediatric and general HIV/AIDS prevention, diagnosis, care,
treatment and complications both within the COE as well as in outside
facilities
Providing complete and accurate documentation of
medical information including history, physical examinations, laboratory
findings, assessments and plans using paper charts and/or electronic health
records (EHR), as appropriate
Actively participating in CPD activities and other
meetings in all clinical and educational settings
Assist in Data collection in the region
Other specific tasks as assigned
Qualifications / Skills
A holder of a
Doctorate of Medicine (MD) degree or Bachelor of Medicine, Bachelor of
Surgery/Chirurgery (MBCHB) from an accredited institution
Registered by the Tanganyika Medical Council as a
Medical Doctor having completed internship with at least one-year working
experience
Proficiency in general pediatric and adult medical
care
Familiarity with general HIV care and treatment
Familiarity with word processing and spreadsheet
computer programs
APPLICATION
INSTRUCTIONS: Addressed to: Senior
Administrator, Baylor College of Medicine Children’s Foundation – Tanzania P.O.
Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS) P.O BOX 5208 Mwanza, Tanzania
(FOR MWANZA POSITIONS) Or hr@baylortanzania.or.tz Deadline for application is
9th May 2018