New Job Vacancies at Save the Children Tanzania, 2019
NAFASI ZA KAZI 2019
TITLE: Head of Supply Chain
TEAM/PROGRAMME: Operation LOCATION: Dar Es Salaam
GRADE: 2
POST TYPE: National
CHILD SAFEGUARDING:
Level 2: either the post holder will have access to personal
data about children and/or young people as part of their work; or the post
holder will be working in a ‘regulated’ position (accountant, barrister,
solicitor, legal executive); therefore a police check will be required.
ROLE PURPOSE:
This role is in charge of managing and strengthening the
systems and ways of working of the Procurement function in the Save the
Children Country Office, reinforcing the capacity of staff and partners to
efficiently and effectively satisfy the programmatic and office/function supply
needs of the country.
The Head of Procurement provides leadership to the
Procurement team, support and performs controls over all aspects of the
Procurement function’s activities. They will be also responsible to coordinate
with all relevant stakeholders and functions within the Country Office, ensuring
that a positive collaboration and business partnering culture is in place. This
will include demand planning with all key colleagues involved in projects
design and implementation.
In the event of a major humanitarian emergency, the role
holder will be expected to work outside the normal role profile and be able to
vary working hours accordingly.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since
1986 with an initial presence in Zanzibar and now extending to the Mainland
with multi-sector programming. We are working with the government, local
organizations and other international agencies to reduce child malnutrition,
improve maternal, new-born and child health services, support and strengthen
early childhood development, primary, alternative and inclusive education and
educational systems. We strengthen child protection systems for vulnerable
children, promote children’s participation and contribution to policy and
resource allocation for services which concern them, support, and respond to
emergencies
Reports to: Director of Program Operations
Staff reporting to this post: Supply Chain Coordinator
Sourcing and Supply Chain Coordinator Buying.
Strategy and planning
• Develop and implement the country Procurement Strategy
aligned to regional and global Procurement priorities with the aim of
delivering value for money to our donors, quality goods and services to our
beneficiaries and exceeding our operational KPIs.
• Manage and communicate with senior internal stakeholders
to promote the role of the Procurement function, to drive best practices and
operational efficiencies for the benefit of the country.
• Ensure that all Procurement Plans for each project and
resulting country Sourcing Pipeline are produced and kept up to date, to plan
the team’s work and match demand with supply.
• Ensure that the Procurement function has a strong sourcing
capacity in place to put under contract (or Framework Agreements) all
identified spend categories
Team Management and Capacity Building
• Structure and implement a Procurement organisational
structure in line with the target Procurement Country Office operating model to
ensure teams or individuals are separately focused on management, sourcing and
buying as discrete capabilities within the team.
• Improve accountability through the establishment of clear
reporting lines and documentation, promoting transparency in Procurement
activities and ensuring that inter-department processes are under a constant
improvement cycle.
• Lead any activities linked to Supply Chain Transformation
and improvement in processes, systems, ways of working. Specifically, all
activities linked to Procurement (Procurement Operating Model, Adoption of the
new Procurement Manual and Policy, transition to ‘Source to Pay’ Procurement
system).
• Conduct Performance Reviews with line report and ensure
clear work and personal development objectives are established with timelines
and regular feedback and support is provided.
Operations
• Allocate work between the Sourcing and Buying roles
• Perform effective and efficient international (imported
supply) procurements that is well coordinated with the Regional Procurement
Unit (RPU): this includes consolidating demand at Country Office level for
international Procurement, ensure quick response time to RPU counterparts, keep
informed all relevant stakeholders at country level about status of ongoing
orders and raise eventual risk or issue that might be faced.
• Ensure that Procurement Coordinator and/or respective
Procurement Officers are supporting and controlling field offices Procurement
activities. Within a centralised Procurement management system, all contracts
are to be centrally approved to reduce risk linked to contract management.
Field locations should be monitored strictly concerning supplier’s selection
and engagement, especially over market categories identified as high risk or
having big volumes to be managed. The sourcing activities are to be centrally
managed, for covering Procurement needs at field level, across all identified
market categories.
• Ensure that indicators are tracked regularly and that
Procurement financial savings are documented.
• In line with Save the Children Procurement policies and
procedures, establishing Framework Agreements with suppliers for
regularly/frequently procured goods and services.
Governance
• Ensure that SCI Procurement policies and procedures are in
place, that there is consistently throughout all stages of the Procurement
process, and that minimum standards of efficiency, quality, and timeliness,
value for money are maintained.
• Promote transparency and fairness in all Procurement
processes, ensuring a strict control system is in place within the Procurement
function at capital and at field level, to minimise risks linked to fraud,
delays, bad quality or poor suppliers’ performances.
• Ensure that other departments are familiar with and follow
the SCI Procurement policies and procedures, with a special focus on Budget
Holders and internal client
BEHAVIOURS (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing
resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on
their responsibilities – giving them the freedom to deliver in the best way
they see fit, providing the necessary development to improve performance and
applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and
their team, takes responsibility for their own personal development and
encourages their team to do the same
• widely shares their personal vision for Save the Children,
engages and motivates others
• future orientated, thinks Strategically and on a global
scale.
Collaboration:
• builds and maintains effective relationships, with their
team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive
strength
• approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates
highest levels of integrity
QUALIFICATIONS
• MA/MSc in Supply Chain management, Logistics, Procurement,
Engineering or related fields and/ or Chartered Institute of Purchasing &
Supply (CIPS)/(PSPTB) or equivalent Experience
EXPERIENCE AND SKILLS
• Proven and significant experience in Procurement and
contract management, including an ability to review Procurement demands and trends,
and to develop Procurement Strategies.
• Minimum of 7 years of relevant experience working in
Supply Chain or Procurement, with in depth experience of the entire Procurement
lifecycle.
• Sector experience in NGO/UN system is preferred but strong
commercial sector candidate with a demonstrable interest and passion of the NGO
sector will be considered.
• Experience with Strategic Sourcing, developing Category
Strategies and running complex tenders.
• Strong experience in some of our key programmatic categories
(Supply Chain, Construction, Humanitarian Goods, Education Supplies, Medicines)
or indirect categories (External Workers/Consultancy, IT, Property etc.)
• Strong people management skills and project management
experience
• Values diversity and different people’s perspectives, able
to work cross-culturally
• Willingness to undertake field travel as required and work
in difficult environments according to travel environments
• Excellent oral and written communication skills; Fluency
in spoken and written English
Additional job responsibilities
The duties and responsibilities as set out above are not
exhaustive and the role holder may be required to carry out additional duties
within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in
accordance with the SCI Equal Opportunities and Diversity policies and
procedures.
Child Safeguarding:
We need to keep children safe so our selection process,
which includes rigorous background checks, reflects our commitment to the
protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in
accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in
accordance with SCI Health and Safety policies and procedures.
Date advertised: 22 Aug 2019
Closing date: 6 Sep 2019 – 23:59 EAT
Location: Dar es Salaam, Tanzania, United Republic of
Department: Supply Chain
Type: Fixed-term contract
Schedule: Full-time