New Job Vacancies at
Save the Children Tanzania, 2019
NAFASI ZA KAZI 2019
TITLE: Supply Chain Coordinator-Buying (Consultants,
Construction and General services)
TEAM/PROGRAMME: Operations LOCATION: Dar Es Salaam
GRADE: 3
POST TYPE: National
CHILD SAFEGUARDING:
Level 2: either the post holder will have access to personal
data about children and/or young people as part of their work; or the post
holder will be working in a ‘regulated’ position (accountant, barrister,
solicitor, legal executive); therefore a police check will be required (at
‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
The Procurement Coordinator (Buying) acts as a crucial
component in the SCI Supply Chain team which aims to deliver goods and services
across Save the Children beneficiaries. The Procurement Coordinator (Buying) is
responsible for:
• Ensures that the right supplies and services are procured
and that there is timely Procurement and delivery of goods and services to
programmes to deliver outstanding results for children
• Ensures best value for money is achieved through
competitive and transparent Procurement processes.
• Supervises and manages the execution of the Procurement
(buying) processes in all steps and stages, especially when it comes to PRs,
POs and contracts.
• Provides SME Procurement support and guidance to FOs/
requesters.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since
1986 with an initial presence in Zanzibar and now extending to the Mainland
with multi-sector programming. We are working with the government, local
organizations and other international agencies to reduce child malnutrition,
improve maternal, newborn and child health services, support and strengthen
early childhood development, primary, alternative and inclusive education and
educational systems. We strengthen child protection systems for vulnerable
children, promote children’s participation and contribution to policy and
resource allocation for services which concern them, support, and respond to
emergencies
Reports to: Head of Supply Chain
Staff reporting to this post: One, Supply Chain Officer
Buyer
KEY AREAS OF ACCOUNTABILITY :
Procuring Goods and Services (Buying)
• Supervise and manage preparation of Procurement process in
all steps and stages, especially when it comes to purchase orders and contracts
• Advise on best sources of supply in coordination with the
Supply Chain Officer
• Verify purchase requests ensuring all required information
is provided.
• Process Purchase Requests using pre-established FWAs and
Pre-Qualified Supplier (PQS) lists and support Supply Chain Officer (buyer) on
comparative bid analysis, Procurement committees and PO processes
• Ensure that items procured match programmatic requests and
are of good quality and value for money
• Support the Supply Chain Officer (buyer) to ensure that
all orders are processed in timely manner, inputted on Procurement Tracker,
status updates are communicated to programmes, and that all relevant
documentation is filed appropriately.
• Monitor Procurement activities for signs of fraud/
corruption and report these to the Head of Supply Chain.
• Ensure Save the Children’s and donors Procurement
procedures and policies are being adhered to and provide guidance regarding
their application at the field level.
• Monitor Contract/ FWA Compliance, create catalogues where
required and manage supplier enablement in ProSave (our new global Procurement
system)
Supplier Management
• Manage our supply base by tracking supplier performance,
actively liaising with suppliers, and undertaking supplier risk management e.g.
vetting
• Make suppliers aware of Save the Children values, policies
and procedures and their need to comply as part of agreements.
Team Management and Capacity Building
• Conduct performance reviews and build capacity of the
Supply Chain Officer, ensuring clear work plans are in place and that personal
objectives are established with regular feedback and support provided
• Develop strong relationships with field office programmes
to support them in improving their Procurement practices and review all
Procurement Plans together with the Head of Supply Chain
Performance Management
• Produce management information reports on a monthly and
quarterly basis, including data analysis and recommendations on improving the
efficiency of our Procurement processes
• Support the Head of Supply Chain in monitoring the
Procurement function performance against KPIs and targets, developing and
implementing the necessary corrective actions for buying activities to improve
performance.
• Ensure international Procurement, importation and custom
clearance of goods are in line with programme budgets and needs
Systems, Tools and Processes
• Promote and ensure compliance to our Procurement Policy,
Procedures and quality standards
• Provide ProSave support and Procurement advice for
requisitions and our FOs
• Regularly Review and update price lists, supplier
information/ vetting and specification of goods and services in ProSave
• Support head office initiatives around global supply chain
systems, as required with specific focus on Procurement as guided by our
Regional and Centre Offices.
• Turning Framework Agreements and Contracts into online
catalogues in ProSave that staff can order from directly
• Working with the supply base to ready them/support them
for sourcing and ordering through ProSave.
BEHAVIOURS (Values in Practice)
Accountability:
• holds self-accountable for making decisions, managing
resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on
their responsibilities – giving them the freedom to deliver in the best way
they see fit, providing the necessary development to improve performance and
applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and
their team, takes responsibility for their own personal development and
encourages their team to do the same
• widely shares their personal vision for Save the Children,
engages and motivates others
• Future orientated, thinks strategically and on a global
scale.
Collaboration:
• builds and maintains effective relationships, with their team,
colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive
strength
• Approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates
highest levels of integrity
QUALIFICATIONS
• BA/BSc in management; Engineering, Procurement or related
fields and/ or Chartered Institute of Purchasing & Supply (CIPS)/ (PSPTB)
or equivalent Experience.
EXPERIENCE AND SKILLS
• Minimum of 5 years of relevant experience working in
Procurement, preferably in an NGO/and/or development program, with in depth
experience in managing Procurement processes
• Knowledge and experience of implementing Procurement
processes, driving contract compliance and embedding buying best practice
• Excellent supplier management skills and a strong ability
to hold suppliers accountable to deliver on their responsibilities
• Knowledge of NGO/ Donor policies and their compliance
requirements in respect of Procurement and wider supply chain activity
• Good interpersonal and communication skills including
influencing, negotiation and coaching.
• Excellent organisational skills, with the ability to
juggle multiple tasks with competing priorities and simultaneously stick to
deadlines, whilst maintaining relationships with suppliers and customers
• Good reporting skills, particularly the ability to quickly
develop clear and concise delivery tracking, scheduling or pricing, donor,
monthly KPI reports
• Willingness to undertake field travel as required and work
in difficult environments according to travel environments
• Excellent oral and written communication skills; Fluency
in spoken and written English
• Commitment to and understanding of Save the Children’s
aims, values and principles
Additional job responsibilities
The duties and responsibilities as set out above are not
exhaustive and the role holder may be required to carry out additional duties
within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in
accordance with the SCI Equal Opportunities and Diversity policies and
procedures.
Child Safeguarding:
We need to keep children safe so our selection process,
which includes rigorous background checks, reflects our commitment to the
protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance
with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in
accordance with SCI Health and Safety policies and procedures.
Date advertised: 22 Aug 2019
Closing date: 6 Sep 2019 – 23:59 EAT
Location: Dar es Salaam, Tanzania, United Republic of
Department: Supply Chain
Type: Fixed-term contract
Schedule: Full-time