New Job Vacancies at Save the Children Tanzania, 2019
NAFASI ZA KAZI 2019
Supply Chain Coordinator
TITLE: Supply Chain Coordinator (Sourcing)
TEAM/PROGRAMME: Operations
LOCATION: Dar es Salaam with frequent travel to the field
GRADE: 3
POST TYPE: National
CHILD SAFEGUARDING:
Level 2: either the post holder will have access to personal
data about children and/or young people as part of their work; or the post
holder will be working in a ‘regulated’ position (accountant, barrister,
solicitor, legal executive); therefore a police check will be required (at
‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE: The Supply Chain Coordinator (Sourcing) acts
as a crucial component in the Tanzania SCI Supply Chain team which aims to
deliver quality goods and services across Save the Children beneficiaries. The
Procurement Coordinator (Sourcing) is responsible for coordinating sourcing for
Tanzania CO, including
Develops and maintains a Sourcing Pipeline of anticipated
future Procurement demand for both development and humanitarian programmes.
Runs sourcing procedures in line with the Procurement Manual
to deliver identified business supply needs.
Ensures best value for money is achieved through competitive
and transparent sourcing.
Manages key supplier relationships to develop strong
strategic partnerships with critical suppliers.
S/he may be required to carry out inductions with new staff
on aspects of their role and areas of expertise.
S/he may be required to represent Save the Children on
Procurement related seminars or workshops.
S/he may be required to provide technical support to
Implementing Partners.
SCOPE OF ROLE: Save the Children has been operational in
Tanzania since 1986 with an initial presence in Zanzibar and now extending to
the Mainland with multi-sector programming. We are working with the government,
local organizations and other international agencies to reduce child
malnutrition, improve maternal, newborn and child health services, support and
strengthen early childhood development, primary, alternative and inclusive
education and educational systems. We strengthen child protection systems for
vulnerable children, promote children’s participation and contribution to
policy and resource allocation for services which concern them, support, and
respond to emergencies
Reports to: Head of Supply Chain
Staff reporting to this post: One, Supply Chain Assistant
KEY AREAS OF ACCOUNTABILITY :
Strategy and Planning
Contribute to the development of the sourcing elements of
the Procurement strategy and implement agreed sourcing approaches within the
country
Be the country champion of the Sourcing Best Practice
Initiative to ensure effective use of global resources for sourcing.
Sourcing of goods and services
Develop Save the Children’s Tanzania CO a rolling Sourcing
Pipeline alongside Head of Supply Chain
Liaise with stakeholders both internal and external to
continually review the internal and external environments and identify
opportunities to add value to our operations through effective sourcing.
Develop sourcing approaches to meet programme supply needs
based on plans, procedures and requests received
Plan and implement complex sourcing processes, ie. formal
quotations and tenders, to ensure optimal sourcing outcomes
Ensure all appropriate due diligence checks and risk
assessments are carried out in line with organisational policy
Track and deliver financial benefits as an outcome from the
sourcing activities, completing benefits approval forms and tracking country
financial benefits performance across the entire country spend.
Supplier Management
Support supplier selection and contracting activities by
undertaking market research and analysis, running tenders and setting up
Contracts, Pre-Qualified Suppliers and Framework Agreements where appropriate
for selected supplies for the Country Office and Save the Children field
offices.
Manage our supply base by tracking supplier performance,
actively liaising with suppliers, and undertaking supplier risk management e.g.
vetting
Make suppliers aware of Save the Children values, policies
and procedures and their need to comply as part of agreements.
Ensure we only work with vetted, high quality suppliers that
comply with Save the Children, Legislative and donor requirements.
Team Management and Capacity Building
Conduct performance reviews and build capacity of the Supply
chain Assistant (Sourcing), ensuring clear work plans are in place and that
personal objectives are established with regular feedback and support provided
Develop strong relationships with field office programmes to
support them in improving their Procurement practices and review all Procurement
Plans together with the Head of Supply Chain
Performance Management
Produce management information reports on a monthly and
quarterly basis, including data analysis and recommendations on improving the
efficiency of sourcing services
Support the Head of Supply Chain in monitoring the
Procurement function performance against KPIs and targets, developing and
implementing the necessary corrective actions for sourcing activities to
improve performance.
Ensuring all financial benefits from sourcing are documented
Governance
Promote and ensure compliance to our Procurement Policy,
Procedures and quality standards
Implement and ensure compliance to our Procurement Policy,
Procurement Manual and established Procurement Procedures
Set a strong tone from the top that fraud is unacceptable
BEHAVIOURS (Values in Practice)
Accountability:
holds self accountable for making decisions, managing
resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their
responsibilities - giving them the freedom to deliver in the best way they see
fit, providing the necessary development to improve performance and applying
appropriate consequences when results are not achieved.
Ambition:
sets ambitious and challenging goals for themselves and
their team, takes responsibility for their own personal development and
encourages their team to do the same
widely shares their personal vision for Save the Children,
engages and motivates others
Future orientated, thinks strategically and on a global
scale.
Collaboration:
builds and maintains effective relationships, with their
team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive
strength
Approachable, good listener, easy to talk to.
Creativity:
develops and encourages new and innovative solutions
Willing to take disciplined risks.
Integrity:
honest, encourages openness and transparency; demonstrates
highest levels of integrity
QUALIFICATIONS
Preferred BA/BSc/BEng in management; Supply Chain,
Logistics, Procurement, Engineering or related fields and/ or Chartered
Institute of Purchasing & Supply (CIPS)/ (PSPTB) or equivalent
Experience
EXPERIENCE AND SKILLS
Minimum of 5 years of relevant experience working in
Procurement, preferably in an NGO/and/or development program, with in depth
experience in managing complex sourcing processes and supplier relationships
Solid knowledge and experience of planning and implementing
sourcing activity and processes
Excellent supplier management skills and a strong ability to
hold suppliers accountable to deliver on their responsibilities
Familiarity with the local and regional supplier markets
Experience in some of our key programmatic categories
(Supply Chain, Construction, Humanitarian Goods, Education Supplies, Medicines)
or indirect categories (External Workers/Consultancy, IT, Property etc.).
Knowledge of NGO/ Donor policies and their compliance requirements in respect
of Procurement and wider supply chain activity
Competency in reporting, particularly the ability to quickly
develop clear and concise delivery tracking, scheduling or pricing, donor,
monthly KPI reports
Willingness to undertake field travel as required and work
in difficult environments according to travel environments
High level of computer literacy. Especially excellent MS
Excel/Word skills.
Excellent oral and written communication skills; Fluency in
spoken and written English
Commitment to and understanding of Save the Children’s aims,
values and principles.
Additional job responsibilities
The duties and responsibilities as set out above are not
exhaustive and the role holder may be required to carry out additional duties within
reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in
accordance with the SCI Equal Opportunities and Diversity policies and
procedures.
Child Safeguarding:
We need to keep children safe so our selection process,
which includes rigorous background checks, reflects our commitment to the
protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in
accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in
accordance with SCI Health and Safety policies and procedures.
Date advertised: 22 Aug 2019
Closing date: 6 Sep 2019 - 23:59 EAT
Location: Dar es Salaam, Tanzania, United Republic of
Department: Supply Chain
Type: Fixed-term contract
Schedule: Full-time