United
Republic of Tanzania: Logistics Officer job
Organization:
Action Against Hunger USA
Country: United
Republic of Tanzania
Closing date:
06 Sep 2018
Logistics
Officer – Dodoma, Tanzania
We are looking
for a highly skilled, creative Logistics Officer who will oversees the
provision of integrated range of services in logistics in an effective service
platform for Tanzania Country office and provide professional advice in the
subject areas.
About us
Action Against
Hunger is a global humanitarian organization that takes decisive action against
the causes and effects of hunger. We save the lives of malnourished children.
We ensure families can access clean water, food, training, and health care. We
enable entire communities to be free from hunger. With more than 7,900 staff in
50 countries, our programs reached 14.7 million people in 2017.
About the
program
Action Against
Hunger was established in Dar es Salaam, Tanzania in 2015 and initiated
institutional and partnering support work in the context of renewed development
partners’ efforts to address the prevalence and burden of child undernutrition.
Following a multi-sectorial needs assessment conducted by Action Against Hunger
in Dodoma and Singida regions, we launched a IMAM scale-up programme that
employs the Technical Assistance and Health System Strengthening approach to
enable the district-level authorities to improve and scale-up IMAM. Our
interventions aim at also fostering communities’ engagement in IMAM programme
and also pilot innovative approaches that could boost the effectiveness and
coverage of IMAM services.
You'll
contribute to ending world hunger by…
overseeing
quality service delivery against needs, anticipate delivery challenges to ensure
service continuity and communicate to stakeholders to ensure programme
objectives are achieved
Key activities
in your role will include:
Supply chain
management
· To ensure
that the order follow-up is filled and dispatched to the different departments.
· To
consolidate the monthly mission orders and submit by 5th of the following
month.
· To ensure
procurements (quality/price/procedures) for the Country Office.
· To supervise
the stock management (storage conditions, stock reports, expiry dates).
· To monitor
the deliveries to the departments/program.
Equipment,
Inventory and fleet management
· To supervise
the allocation and the use of the equipment and maintain asset register; the
installation, maintenance and repairing of the equipment and the country
office’s equipment list is filled and updated.
· To supervise
the use and the maintenance of the mission generators including fuel
consumption, regular service and reporting.
· To supervise
Action Against Hunger vehicle fleet planning:
Verify the
maintenance planning of the fleet.
Verify the
weekly schedules as per program and support plans.
Verify the
motor cost follow-up.
Ensure
administrative checking (Insurances, documentation…).
Ensure refuel
of the cars in collaboration with the drivers.
Prepare and
update fuel reports for cars and generators using Action Against Hunger’s
standard formats.
Follow up fleet
maintenance and ensure all services are done on time and keep copies of
invoices in the vehicle file.
Update fuel
card reports, fuel stock reports Follow up on costs and prepare the monthly
motor cost and forward it to the Finance Administrator and Logistics Advisor by
5th of every month.
Ensure all
vehicles have the minimum standard tools and first aid kits.
Verify that logbooks
are filled in appropriately by drivers.
Ensure that all
vehicles are fitted with the proper spare parts and for minor services that we
have the spare parts in stock.
· Receive the
material to be handed over and make sign the temporary allocation form for
reception and clearance.
· Ensure
installation, maintenance and repair of the equipment.
Rehabilitation
and maintenance
· To monitor
the construction, rehabilitation and maintenance of all the structures.
· To represent
Action Against Hunger for non-technical aspects on the country office related
to logistics.
Management of
Mission Security
· In charge of
the information collection and context analysis in collaboration Security
Advisor.
· To elaborate
and submits the mission security plan to Security Advisor for review and
approval.
· To follow-up
the implementation of the security rules and procedures in the country office.
Storage and
transport management
· Responsible
for the correct physical stock management (ensure proper storage conditions
such as cleanliness, ventilation…report expiry dates…).
· Follow-up
with special attention expiry date of drugs & food, and warn the concerned
department two months before expiry date.
· Ensures that
stock management follows kit log 3.5, and mainly that stock release orders,
stock cards, stock follow up (SFU) and other documents and/or tools are used
and are systematically up to date.
· Arrange
deliveries to the departments/missions/program according to their needs.
· Ensure proper
identification of all arrival/departure material (quantity, quality, and
delivery).
· Prepare all
cargo and shipping documents (delivery Note, packing list etc.) to be
transported to the field and collect the documentation signed for reception
from the field.
· Prepare and
submit the monthly stock report by 5th of each month for to the Logistic
Technical Advisor.
· Follow up
weekly stocks and share and up to date stock report to all mission managers on
weekly basis.
Requirements
· Min. BSc
degree in Business Administration, Logistic or related studies.
· Basic
knowledge of and interpretation of the Tanzanian Procurement, labour, taxation
laws.
· Excellent
analytical and writing skills.
· Problem
Solver.
· Compatibility
for both independent and team work.
· Persuasive
and confident communicator, able to deal with senior colleagues throughout the
organisation.
· Persistence
and assertiveness combined with tact and diplomacy.
· 3 -5 years’
experience in similar position.
· Demonstrated
flexibility and or adaptability.
· Excellent
communication and interpersonal skills.
· Demonstrated
experience and/or personal commitment to promoting gender equality within the
humanitarian and/or development work.
· Good
knowledge of IT applications including accounting software. Knowledge of SAGA
will be an added advantage.
· Working
experience in international humanitarian organization is desirable
· Ability to
work in a remote/basic environment with limitations in terms of movement, etc.
· You are
fluent in written & spoken English.
· You have the
ability to explain complex concepts in straight-forward language.
· Your work
style builds confidence with others, and you believe that every problem has a
solution. It is the way we approach the problem that makes the difference.
· You are able
to remain calm under pressure and can easily adapt to changing circumstances
· You are ready
and willing to integrate into hard working and fun team that believes in doing
ordinary things extraordinarily well.
Our Core
values.
*In this
position, you are expected to demonstrate Action Against Hunger-USA-USA’s five
core competencies*
Respect- we
work with compassion and dedication, treating everyone the same way we expect
them to treat us.
Integrity-: we
believe that being honest and fair is integral to every aspect of our work;
conducting our work with a spirit of sincerity, truthfulness and transparency
is imperative.
Creativity-we
encourage new ideas, embrace innovative solutions, and create opportunities for
meaningful and exciting ways to do our jobs and provide solutions to address
the needs of the populations we serve.
Excellence– we
strive to provide services that meet, and even exceed, the expectations of our
stakeholders (populations in need, staff, communities and donors).
Empowerment– we
are committed to fostering an environment in which our staff, partners and
communities where we work have the space to grow, develop and feel confident
about participating.
What we offer.
Action Against
Hunger-USA values its employees and offers a comprehensive remuneration and
benefits package. These include but are not limited to: –
· Health
Insurance
· Paid annual
leave (vacation)
· Training
opportunities
For an
all-inclusive list of benefits, check the Action Against Hunger-USA Website
How to apply:
Application
Process.
Interested?
Then apply for this position by following the link to submit their application:
https://action-against-hunger.workable.com/jobs/800122
All applicants
must upload a cover letter and an updated resume and both must be in the same
language as this vacancy note. Closing date for applications: 6th of September
2018 5 PM EAT.
PLEASE NOTE
THAT THIS POSITION IS OPEN TO TANZANIAN NATIONALS ONLY
We provide
equal employment opportunities (EEO) to all employees & qualified
applicants for employment without regard to race, color, religion, gender,
ancestry, sexual orientation, national origin, age, handicap, disability,
marital status, or status as a veteran. Action Against Hunger-USA complies with
all applicable laws governing nondiscrimination in employment.
For further
information about Action Against Hunger-USA, please visit our website
www.actionagainsthunger.org
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