opportunity
at UN Volunteers in Dar es salaam
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the
United Nations, works for the elimination of discrimination against women and
girls; the empowerment of women; and the achievement of equality between women
and men as partners and beneficiaries of development, human rights,
humanitarian action and peace and security. Placing women’s rights at the
Centre of all its efforts, the UN Women will lead and coordinate United Nations
system efforts to ensure that commitments on gender equality and gender
mainstreaming translate into action throughout the world. It will provide strong
and coherent leadership in support of Member States’ priorities and efforts,
building effective partnerships with civil society and other relevant actors.
Reporting
to Programme Specialist, the
Programme
Associate
works
with and provides support to the members of the Programme Team in the
development and implementation of effective programmes consistent with UN Women
rules and regulations. S/he contributes to research, financial management, and
programme implementation including providing necessary operational,
administrative and programmatic support. The
Programme
Associate
works in
close collaboration with the operations, programme and projects’ staff in the
Country Office as required for resolving complex finance-related issues and
exchange of information
Duties
and Responsibilities
Under
the direct supervision of Programme Specialist the national UN Volunteer will
undertake the following tasks
Provide
advanced administrative and logistical support to the formulation and
management of programmes
Provide
advanced administrative support and inputs in the preparation of programme work
plans, budgets, and proposals on programme implementation arrangements;
Provide
technical guidance to the country offices and executing agencies on routine
delivery and reporting of programme supported activities and finances;
Coordinate
the collection of information for the audit of programmes/ projects and support
implementation of audit recommendations;
Contribute
to the development or update of standard operating procedures, guidelines,
checklists, templates and business processes in programme and project
management;
Review
programme data from programmes/ projects for Country Office website;
Identify
sources, and gather and compile data and information for documents, guidelines,
speeches and position papers.
Provide
advanced administrative support to the financial management of the Programme
Unit
Create
projects in Atlas, prepare budget revisions, revise project awards and status;
and determine unutilized funds and the operational and financial close of a
project;
Monitor
budget preparation and the finances of programmes/projects; prepare periodic
reports; finalize FACE forms;
Review
financial reports; prepare non-PO vouchers for development projects;
Maintain
internal expenditures control system; post transactions in Atlas;
Create
requisitions in Atlas for development projects; register good receipts in
Atlas;
Prepare
and follow up of cost-recovery bills in Atlas.
Provide
advanced administrative support to the Programme Unit
Oversee
all logistical, administrative and financial arrangements for organization for
meetings, workshops, events, and missions;
Oversee
travel arrangements for the Programme Team, including travel requisitions and
claims;
Prepare
public information materials and briefing packets;
Liaise
with high level officials on administrative issues;
Prepare
and assemble briefing materials and prepare power-point and other
presentations; contribute inputs to the materials;
Provide
administrative support to Resource Mobilization
Prepare
cost-sharing and other agreements; follow up on contributions within the
Country Office resource mobilization efforts;
Organize,
compile and process information from donors, Country Office and programme team,
as inputs to various databases and documents.
Facilitation
of knowledge building and knowledge sharing
Support
synthesis of lessons learnt and best practices related to programme management
and finance;
Coordinate
the organization of training for the office staff and partners on programme and
operations related issues.
Competencies
Core
Values:
Respect
for Diversity
Integrity
Professionalism
Core
Competencies:
Awareness
and Sensitivity Regarding Gender Issues
Accountability
Creative
Problem Solving
Effective
Communication
Inclusive
Collaboration
Stakeholder
Engagement
Leading
by Example
Functional
Competencies:
Strong
knowledge of programme management;
Ability
to create, edit, synthesize and present information in clear and presentable
formats;
Ability
to administer and execute administrative processes and transactions;
Ability
to provide input to business process re-engineering, elaboration and
implementation of new data management systems;
Ability
to manage data, documents, correspondence and reports information and workflow;
Excellent
financial and budgeting skills;
Excellent
IT skills
Furthermore,
UN Volunteers are required to:
Strengthen
their knowledge and understanding of the concept of volunteerism by reading
relevant UNV and external publications and take active part in UNV activities
(for instance in events that mark IVD);
Be
acquainted with and build on traditional and/or local forms of volunteerism in
the host country;
Reflect
on the type and quality of voluntary action that they are undertaking,
including participation in ongoing reflection activities;
Contribute
articles/write-ups on field experiences and submit them for UNV
publications/websites, newsletters, press releases, etc.;
Assist
with the UNV Buddy Programme for newly-arrived UN Volunteers;
Promote
or advise local groups in the use of online volunteering, or encourage relevant
local individuals and organizations to use the UNV Online Volunteering service
whenever technically possible.
Required
Skills and Experience
Education
Completion
of secondary education required.
Bachelor’s
degree in Business or Public Administration is an asset.
Experience
At least
7 years of progressively responsible experience in administration or programme
management/support;
Experience
in working in a computer environment using multiple office software packages;
Experience
in the use of ATLAS is an asset;
Experience
in supporting a team.
Language:
Fluency
in English is required;
Knowledge
of official national language is essential.
Disclaimer
United
Nations Volunteers is an equal opportunity programme which welcomes
applications from quaified professionals. We are committed to achieving
diversity in terms of gender, nationality and culture.
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