Supply
& Logistics Associate Job Vacancy at UNICEF Tanzania | Deadline: 24th July,
2018
Supply
& Logistics Associate, (GS6) Dar es Salaam, Tanzania #00005009 Job Vacancy
at UNICEF | Deadline: 24th July, 2018
Job
Number: 514409
Locations:
Africa: Tanzania,Uni.Re
Work
Type : Fixed Term Staff
If
you are a committed, creative professional and are passionate about making a
lasting difference for children, the world’s leading children’s rights
organization would like to hear from you.
For
70 years, UNICEF has been working on the ground in 190 countries and
territories to promote children’s survival, protection and development. The
world’s largest provider of vaccines for developing countries, UNICEF supports
child health and nutrition, good water and sanitation, quality basic education
for all boys and girls, and the protection of children from violence,
exploitation, and AIDS. UNICEF is funded entirely by the voluntary
contributions of individuals, businesses, foundations and governments.
Purpose
of the Assignment
Under
the supervision of the Supply and Logistics Specialist, the Supply Associate,
provides a broad range of transactional, procedural and administrative tasks in
support of the efficient supply and procurement of the country office, ensuring
timely and efficient output that is in compliance with UNICEF rules and
regulations, whilst demonstrating the capacity to research, adapt and evaluate
irregular cases, and also to recommend improvements to process delivery and
design.
Specific
Objectives
Key
objectives of this position include;
Specific
Tasks
Receives
supply requisitions, ensuring accuracy of specifications of items, and confirms
availability of funds, obtaining additional information from the programme
sections as necessary. Monitors assigned requisitions to ensure completion of
procurement actions in a timely manner.
Obtains
quotations, issues invitation to bids to approved and listed suppliers;
arranges and participates in bid openings with the Supply Manager, compiles
price tabulations with price ratings and recommendations for order placement,
prepares CRC submissions for finalization by the Supply Manager.
Corresponds
with programme Sections/Field offices and suppliers on supply and procurement
matters.
Generates
and compiles a variety of warehouse reports from vision and monitoring reports
from the supply dashboard/pipeline reports.
Ensures
continuous availability of data related to procurement, including forecasting,
requisitions received, orders placed, incoming goods, actual delivery
schedules. Prepares periodic reports, and ad-hoc reports as needed.
Drafts
submissions to Contract Review Committee.
Maintains
supplier database and files with full information, in accordance with UNICEF
supply guidelines.
Prepares
Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTA)
ensuring that the LTA has valid quantities and lead-time meets requirements
Quality
control and ensure accuracy of UNITRACK generated stock reports and monthly
reconciliation of stock inventory reports from different offices. Prepares
monthly stock reports on management performance indicators for warehousing
operations.
Maintains
purchase order/contract files with all required procurement documentation (POs,
invoices, delivery receipts, payment requests, correspondence, etc).
Responsible
for conducting local market surveys on ongoing basis.
Correspond
with offshore suppliers when required and Copenhagen for standard warehouse
items and obtain LPA when required
Conduct
market research for new products and new supplier source as well as updating
new product technology
Impact
of Results
The
capacity of the Supply Associate to effectively and efficiently carry out the
above duties contributes to the efficient planning, management and oversight of
cost effective procurement, contracting, inventory, storage and delivery of
supplies and related services directly impact on program delivery of goals and
results. This in turn contributes to maintaining/enhancing the credibility of
UNICEF as an effective and responsible manager of funds entrusted to the
organization and to furthering UNICEF image as a competent organization for
delivering cost effective and sustainable program results.
Competencies
and level of proficiency required
Core
Values
Commitment
Diversity
and inclusion
Integrity
Core
competencies
Communication
(II)
Working
with People (II)
Drive
for Results (II)
Functional
Competencies:
Analyzing
(II)
Applying
Technical Expertise (II)
Planning
& Organizing (II)
Following
Instructions and Procedures (II)
Recruitment
Qualifications
Completion
of secondary school education is required, with courses/certifications in
business administration, supply chain management, procurement or logistics
considered as an advantage.
Minimum
6 years of progressively responsible administrative and/or supply-related work
experience (procurement, supply or logistics) is required.
Familiarity
with UNICEF, UN supply procedures and systems is an asset.
Fluency
in English and local language of the duty station is required
UNICEF
is committed to diversity and inclusion within its workforce, and encourages
qualified female and male candidates from all national, religious and ethnic
backgrounds, including persons living with disabilities, to apply to become a
part of our organization.
Opening
Date Fri Jul 06 2018 09:00:00 GMT+0300 (E. Africa Standard Time) E. Africa Standard
Time
Closing
Date Tue Jul 24 2018 23:55:00 GMT+0300 (E. Africa Standard
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