East Africa Dairy Development Project
Assistant Job at Heifer International | Deadline: 3rd August, 2018
East
Africa Dairy Development Project Assistant Job at Heifer International |
Deadline: 3rd August, 2018
Job
Description
Heifer
International is an equal opportunity employer. All qualified applicants will
receive consideration for employment without regard to race, religion, color,
national origin, gender, gender identify, sexual orientation, age, status as a
protected veteran, among other things, or status as a qualified individual with
disability.
FUNCTION
The
East Africa Dairy Development (EADD) II Tanzania Project Assistant (PA) reports
to Country Project Manager (CPM) for technical guidance; and works closely with
the Finance Manager and other heads of Technical Sections (including Clusters).
S/he will support EADD project team to increase operational efficiency in follow-ups,
to ensure quality in project deliverables implementation in terms of
documentation, project management, relations/ partnership management and
communications (swift correspondences). S/he will provide an extra hand support
to CPM on coordination and follow-up of activities, development and preview of
documents, communication, etc. EADD- II is an ambitious five-year program
designed to transform the lives of 136,000 dairy farming families through a
competitive and inclusive dairy value chain in Kenya, Uganda and Tanzania.
35,000 dairy farming families.
ESSENTIAL
CHARACTER TRAITS
Enthusiastic,
Orderly, Compliant, Creative, Determined, Diligent, Self-starter, critical
thinker, curious.
RESPONSIBILITIES
AND DELIVERABLES
Programmatic
Follow-up (50%).
DELIVERABLE
Collaborate
with MLE to do follow up on the program periodical reports that are converging
to Country Project manager (CPM); and ensure timely and quality submission of
the reports to the regional office.
Preview
program reports trailing to CPM’s office for review and approval.
Ensure
increased effectiveness and efficiency of the planning session; and timely
submission of the plans (by making follow-ups on the periodical program
planning and ensure leadership agenda in the plans is well articulated).
Support
MLE update result tracker/ dashboard for the CPM to efficiently track project
implementation monthly.
Manage
Country Project Manager’s calendar Program Activities as appropriate.
Attend/
following-up program issues routed to CPM’s office.
Prepare
preliminary document prior to CPM reviews and approval (e.g. minutes of
meetings, program documents) as requested/ guided prior CPM’s approval.
Coordinate
CPMs daily schedule and other special programs in collaboration with other team
members as needed.
Support
in the proposal writing process and follow up the development and
implementation of project plans.
Support
the monitoring budgets and financial compliance (15%).
DELIVERABLE
In
collaboration with Finance Officer, preview finance documents trailing to CPM
for approval, ensuring PO and DIG staff/ leaders can capture and document
lessons learned on monthly basis.
Liaise
with the finance team at Cluster and Country offices to monitor staff
outstanding balances, and advise CPM and Finance Head accordingly.
Support
the Managing relations/ Partnership (30%).
Attend
to visitors and calls directed to CPM’s office; and screen/refer them to CPM
only on issues that needs CPM’s attention.
DELIVERABLE
Liaise
with Technical Heads, to develop preliminary partnership documents (such as
letters, Memorandum of Understanding -MOUs, and Agreements) for CPM’s actions.
Proxy
representation of CPM’s office (give courtesy) in stakeholder/ farmers and staff
meetings and/or forums as and when requested.
Maintain
and follow-up correspondences with partners; and assist the CPM where action
needs to be taken or representation made.
Follow-ups
on EADD partners’ and/ or project commitments / pledges made.
Engage
respective technical heads to identify partners, and conduct stakeholder
assessment, and share update reports with CPM.
Support
in building positive relations within the team and external partners.
May
perform other job-related duties as assigned (5%)
Required
Experience
Minimum
Requirements
Bachelor’s
degree or equivalent in community development, project management or other
related field, plus three (3) years in a mix of dairy production, value chain
competitiveness, or agriculture development
Preferred
Requirements
Experience
in managing stakeholders and proposal writing.
Most
Critical Proficiencies
Experience
in developing and planning project plans with clear track record.
Clear
understanding of the dairy value chain and Heifer’s Values-Based Holistic
Community Development (VBHCD) model.
Very
organized with excellent time management and organizational skills.
Experience
in managing the stakeholders’ dynamics.
Knowledge
of strategic planning, program and project development and implementation
processes (including planning, monitoring and evaluation).
Strong
mentoring and coaching skills.
Knowledge
of and experience in cooperative development.
Fluency
in English (knowledge of other languages spoken in Tanzania is a plus)
Proficient
knowledge of word processing, spreadsheets, presentation tools, electronic mail
(Microsoft Office preferred) and Internet
Essential
Job Functions and Physical Demands
Excellent
oral and written reporting skills with the ability to prepare and present
documents in a well-designed and attractive format with superior attention to
detail
Sensitivity
to the needs and priorities of disadvantaged populations, particularly women
and youth
Working
in a multi-cultural setting and commitment to promoting teamwork, gender
equality, and sensitivity to hunger and poverty issues
Excellent
communication and negotiating skills with the ability to relate to individuals
diplomatically and tactfully
Constant
face-to-face, telephone and electronic communication with colleagues and the
general public
Ability
to travel extensively to the Producer Organizations on short notice
Positive
attitude with the ability to adapt to a rapidly changing environment and in
sometimes difficult circumstances
Demonstrate
a high degree of honesty and integrity
Ability
to work with sensitive information and maintain confidentiality
Application
Deadline:2018-08-03
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