Administrative Officers Jobs at JHPIEGO
Jhpiego is an international
non-profit health organization affiliated with the Johns
Hopkins University. For more than
42 years now, Jhpiego has empowered front-line health workers by designing and
implementing effective, low-cost, hands-on solutions to strengthen the delivery
of health care services for women and their families. By putting evidence-based
health innovations into everyday practice, Jhpiego works to break down barriers
to high-quality health care for the world’s most vulnerable populations.
Jhpiego, implementing a number of projects in Tanzania, wishes to recruit an
Administrative Officer Ticketing.
Administrative Officer Ticketing
one position based in Dar es Salaam
Position Overview:
The Administrative Officer is
responsible for providing administrative and office support to Jhpiego Tanzania
office. This includes providing administrative/office support to the Jhpiego HQ
office, field office staff, visitors and/or consultants. S/he will coordinate
with the Operations Manager on local, regional and International travel and
other administrative issues. The Administration Assistant will be proactive and
work closely with the Operations Manager to improve administrative support as
required.
Role and responsibilities:
Provide administrative/office
support to the Jhpiego Tanzania staff, solve routine problems and ensure smooth
running of the office.
Manage the Purchase Order tracker
by making sure we do not exceed the limit by entering the PO amount on weekly
basis for travel agents.
Serve as contact person in
arranging local, regional and international staff travel..
Booking air tickets both domestic
and international.
Make payment for the tickets
purchased following the office procedure.
Arrange for travel advances (TAR
— travel Advance request for international travel).
Making hotel reservations for
International travelers.
Submit the traveler visas
application to the consular/embassy as needed.
Keep copies of Jhpiego staff
travel document (Passport), make sure the passport is valid for more than 6
month before travel.
Manage the travel agent Technical
Service Agreement by making sure they are updated on time.
Make close follow up of statement
reconciliation monthly.
Collecting and maintaining the
Jhpiego staff home directory log for pick up and drop off.
Collect invoices and attach
relevant support documentation, responsible for preparing POs for tickets.
Request official receipts from
vendors following payment or transfer made to them.
Assist with general office
functions while the Operations Manager is on leave or out of office on official
duties.
Provide regular feedback to the
Operations Manager on routine office administrative and ticketing issue.
Required Qualifications
University degree and/or Advance
diploma on Business Administration and minimum 4 years relevant experience in
related field
Advance Diploma or Diploma on
IATA training is an added advantage
Secretarial training and/or
office management training
Proficient in the use of
computers and Microsoft Office
Experience working in a busy
international organization
Jhpiego is an equal opportunity
employer and offers a competitive package to the selected candidates in line
with academic qualifications and relevant experience. The application email
should have a subject line reading – Application for Administrative Officer
Ticketing-based in Dar es Salaam, so that we do not miss your application.
Apply Online Through
Send the application through
email at HRTZ@jhpiego.org
Please note that only shortlisted
candidates will be contacted. The closing date for applications is two weeks
after the first appearance of this advert.
Caution to the applicants:
There have been some bogus
adverts online that require candidates to apply through some email addresses of
public domains e.g. Yahoo, Gmail, Hotmail, etc. Kindly note: HRTZ@jhpiego.org
is the address to use all the time. Please ignore any of those adverts. We also
do not charge any application fee nor entertain any meetings or telephone
calls. If shortlisted, you will get an official call from our office and
receive required steps. If you suspect any wrong – doing kindly write to the
Director of Human Resource, through inquiries.tz@jhpiego.org
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