Office
Management Secretary Job Vacancy at St. John’s University of Tanzania (SJUT) |
Deadline: 8th June, 2018
Office
Management Secretary at St. John’s University of Tanzania (SJUT), June 2018
ST
JOHN’S UNIVERSITY OF TANZANIA
EMPLOYMENT
OPPORTUNITIES
St.
John’s University of Tanzania (SJUT) is owned by the Anglican Church of
Tanzania (ACT). The Mazengo campus is located in Kikuyu area in Dodoma, about
3.5 km southwest of the town centre along the Mtera-Iringa highway. The
University has centres: St Mark’s Centre at Buguruni Malapa in Dar es Salaam
and DCT Msalato Centre along the Dodoma-Arusha highway about 8km from town and
one site within Dodoma Town.
Our
vision, Mission
The
vision of St John’s University is to become a Christian university of global
standards developing humankind holistically to learn to serve God and society.
Thus, St John’s University of Tanzania aspires to be a significant global
player in the provision of quality higher education from a Biblical worldview.
The university’s mission is expressed in the three pillars: provide high
quality education and training, conduct research and consultancy services, and
engage with community taking its rightful stature in the public space.
St John’s
University of Tanzania is committed to a culture of quality, excellence and
absolute integrity in the context of Biblical values. The University invites
applications from suitably qualified candidates to fill the following position:
1. Job
Title: OFFICE MANAGEMENT SECRETARY I (OMS) – (1 Post)
(a)
Reports to: Director of Human Resource Management and Administration (DHRMA)
(b) Duty
Station: SJUT Main Campus, Chief Mazengo Campus – Dodoma
(c) Job
Summary: Assisting the relevant offices of the University in the duties
pertaining to office management and secretarial duties.
(d)
Qualification: Holder of a Form IV at least with two credits one must be in
English or Form VI at least with one principal pass and candidates who have
successfully completed Secretarial Course and passed Secretarial Examination
Stage II i.e. passed Shorthand in English 80 words per minute, Typing 100/120
w.p.m, Manuscript Stage II, Tabulation Stage III, Office Procedure Stage II and
Secretarial Duties Stage II and have Advanced Computer Course from a recognized
institution with relevant working experience of at least three years in a
similar position.
(e)
Experience: With a minimum of three (3) years working experience in a high
profile office.
(f) Main
Duties and Responsibilities:
The
Office Management Secretary I shall specifically be responsible, for:
(i) Type
all general correspondence and non-confidential matters;
(ii) To
perform secretarial duties including typing photocopying (correspondence
minutes reports circulars, bulleting, certificates);
(iii)
Take proper care of all machines under his charge;
(iv)
Perform all filling tasks ensure all office duties are covered and all official
cleanness materials are available;
(v) File
copies of typed letters in relevant files;
(vi)
Receive and direct visitors; undertaking receptionist duties;
(vii)
Attend telephone calls and take messages; undertaking receptionist duties;
(viii)
Provide assistance to top executives of the University;
(ix)
Undertake routine correspondence with prior approval of one’s reporting
officer;
(x) Deal
with confidential matters in the office of the executives;
(xi)
Arrange meetings and appointment schedules for the senior executives; and
(xii)
Perform any other duties as may be assigned by one’s reporting officer.
(g)
Salary Scale: Staff salary rank according to SJUT Scheme of Service
(h)
Tenure: Local permanent contract and pensionable.
Mode of
Application:
Complete
application package that consists of Application Letter supported with detailed
Curriculum Vitae (CV), relevant copies of Certificates i.e. Degree/Diploma
Certificates /Testimonials, Academic Transcripts plus Secondary School
Certificates and their contact details should be submitted no later than: 8th
June, 2018 to:
Vice
Chancellor,
St
John’s University of Tanzania
P.O Box
47,
Dodoma,
Tanzania
Tel:
026-239 0044 Fax: 026-239 0025 E-mail: admin@sjut.ac.tz OR hr@sjut.ac.tz
Official
Website: www.sjut.ac.tz